Data protection register
Privacy Policy
Privacy, data protection and information governance policy for Minervia Institute.
This page sets out how personal data is collected, processed, retained and safeguarded across admissions, student services and public website operations.
Last updated: 31 January 2026
Data controller
Minervia Institute acts as the controller for personal data processed through its public admissions, institutional contact and student service workflows.
Data protection contact
privacy@minervia.edu.pl · dpo@minervia.edu.pl · +48 12 345 67 00
PP-01
Information collected
The university may collect identity information, contact details, educational records, application files, uploaded documents, communication logs and technical access data required to operate the website and admissions process.
PP-02
Purposes of processing
Personal data is processed to review applications, communicate admission updates, support enrolment, maintain academic records, meet legal obligations and preserve operational security.
PP-03
Legal basis
Processing is grounded in consent, pre-contractual or contractual necessity, legal obligations in education and immigration matters, and legitimate institutional interests in maintaining academic records.
PP-04
Retention periods
Application files are retained according to admissions and education record rules. Student records, financial materials and audit logs are retained for the periods required by applicable law and institutional governance policy.
PP-05
Data subject rights
You may request access, correction, restriction, portability or deletion where legally applicable, and you may object to specific forms of processing or withdraw consent where consent is the legal basis.
PP-06
Security measures
The university applies role-based access control, secure transmission, operational logging, document governance and periodic review of system access to protect personal data.